Metadata

The core of every DAM system is the metadata. Metadata is additional information that is stored on the digital assets. Cavok offers extensive options for maximum flexibility and efficiency handling metadata.

Create individual metadata

In addition to classic metadata standards such as IPTC/XMP, EXIF or ID3, it is also possible to create completely individual metadata in cavok DAM. These can be, for example, subject-specific standards such as article numbers, ISBN or your own keyword lists.

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Create individual metadata

Only see relevant metadata

Depending on the content of a metadata field, other fields can be automatically displayed and hidden. This way, users only see the metadata they really need.

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It is also automatically controlled by cavok's unique contextual metadata feature whether metadata can be seen and also changed by certain user roles.

Assign metadata automatically

Individual metadata can be stored on individual files as well as on folders and categories. These are then automatically inherited to all files located in them. By assigning them to different categories, a file can quickly receive several different metadata values.

Metadata can trigger workflows

When a metadata field in cavok is changed to a specific value, an automatic workflow can be triggered. For example, by changing the "release" metadata field, a file can be published directly to the linked brand portal.

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Metadata can trigger workflows

Automatic assignment to intelligent categories

Files can be automatically assigned to specific categories. This is done by entering the metadata and pre-defined workflows. All files waiting to be approved, for example, can be collected in one smart category.

Add metadata in different languages

If desired, cavok can perform the translation of the keyword metadata automatically. To make this possible, you need to store the translations of the desired languages in the system. These are automatically applied when a term is entered.

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Add metadata in different languages

Fast selection fields for quick input

Metadata fields can be displayed as text fields as well as checkboxes, selection fields, multiple selections, date fields or hierarchical selection fields. This makes it much easier for users to fill in the fields.

Fast selection fields for metadata

Display metadata with icons

To make it easier to find specific files, metadata values can be displayed on the screen as icons of your choice.

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Images whose license has expired can be marked, for example, with a stop sign, or layouts that have not yet been released receive a question mark.

Display metadata with icons

Input via controlled vocabularies & taxonomies

A controlled vocabulary helps to avoid input errors and to assign metadata uniformly, machine-readable to assets in the DAM system. Cavok can obtain these controlled vocabularies from other systems, e.g. an enterprise resource planning or shop system.

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The structure of the metadata can be defined using overarching thesauri and taxonomies. After selecting the superordinate term, for example, the appropriate sub-terms can be selected first.

Automatic geotagging

The automatically generated geo metadata is displayed in the form of a map directly in cavok. If required, a route to the desired location can be calculated.

Automatic geotagging

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