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Data transfer

3. How do you transfer data? 

In the past, everything was better. Back then, no mail program complained if the file you wanted to attach was too big. Instead, the post office just asked for postage due. Back then, not everyone was reading every email over your shoulder, and you only had to assume that there was a security leak with postcards. Back then, a disgruntled employee could not easily send design drawings to the competition from his workplace – for one thing, the design took forever and transporting the drawings in a cardboard tube to the production facility was also not so simple. In the past, the problems were just different. So, how do you transfer data today? Let’s take a look at some of the most popular methods and see what cavok offers as an improvement.

Der Datentransport mit dem cavok DAM-System ist sicher und auch für sehr große Datenmengen geeignet.

This method is known to be not secure, since emails are the equivalent of a postcard. The maximal size of the attachment is limited. Each attachment is a copy – a duplicate. In normal working environments, there are only a few controlled procedures, hardly any overview of the processes. Emails are good for notification, but not for organization.    

Ever heard of Andrew Lewis? He is credited with saying, “If you are not paying for it, you’re not the customer; you’re the product being sold.” Data is simply worth something. Uploading files onto the platform of a provider such as Dropbox, Google Drive or Wetransfer and then notifying the recipient that something has been deposited for him there, that works – but it is not safe either since neither the uploads or downloads are secured by every trick in the book, nor is it assured that the data is securely stored and encrypted. Even the sending through such portals is not integrated in controlled processes, an overview is very difficult to obtain. The copies online on the service provider’s portal are also unnecessary duplicates.    

With cavok, you need no external service provider for transferring data, your data is secure, and email is used only for notification. It starts by you giving an external photographer an upload link: only with this link can he temporarily upload files. You can also precisely determine who can send you files, when, and for how long. Conversely, you can send an external addressee a download link. Only with that can he then view and download the files specified by you. New and even more elegant are the possibilities with the cavokWork module. You can provide access to an internal or external user for files that he can open from the browser. The files are temporarily copied on his local computer, opened with the suitable program and after processing, automatically uploaded again where they either overwrite the original or create a new version. It could hardly be quicker, easier or more secure. Uploads as well as downloads are accurately logged, of course. You can use this function as part of a comprehensive workflow with which you can control the processes.