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Features-FAQ

  • Traditionally, DAM systems repeatedly browse hard discs to ascertain changes in files. That takes time and burdens the server. In this regard, too, cavok is different: it immediately detects changes to the file system, such as files being delivered by other systems.
  • Depending on the precisely controlled user rights, you can simply upload files by dragging and dropping in the browser.
  • To receive data from externals – e.g. photographers, graphic designers, ad agencies – you just send them an upload link. The receiver needs only to click on it and then sees a browser window in which he can add the file by drag and drop. You no longer need data transfer services such as Dropbox and the like for large files.
  • Multipage previews of all common file formats (.jpg, .eps, .gif, .doc, .pdf, .indd, etc.)
  • In principle, cavok can handle any type of file; previews are created from all common file formats, also from RAW and CAD files and numerous video formats. With multipage documents (PDFs, Word, PowerPoint, OpenOffice, InDesign files), you can browse through all the pages of the previews.

  • Specifically for Indesign files, there is another very practical function. All images (links) placed in InDesign documents are shown as links. Clicking on an image leads directly to the image, where you can then see in which layouts it is being used. In this way you can very easily find out where images are used and if they need to be updated or replaced.

  • If you use file types that are not yet supported by cavok or if no preview can be produced by them yet, cavok can be very easily extended through external applications or librairies, for example.

  • You can conduct a quick search through all metadata fields or through individual metadata groups, through all the data or only a part of it.
  • With an extended search through any number of metadata fields with “and/or” links, you have even far more options. To avoid having to set up complex queries over and over, you can save search queries and use them again.

  • Download objects with the option of converting formats, resolutions and color space   

  • Free definition option for other download actions

  • Zipstreaming of all download processes   

  • Send object collections by link – incl. choice of receiver profile  

  • Send download links to the object collections      

  • Send download links directly from the system per Droplet (OSX and Windows)

  • Share object collections with other users

  • Automatic exchange of layout images placed in InDesign with the original images    

  • Comprehensive yet intuitive rights system for access control

  • Filter system for controlling access for viewing and actions

  • Also in connection with ActiveDirectory/LDAP 

  • Print preview including unrestricted collocation of metadata placement in InDesign of images that are to be printed directly from the application (local and remote)  

  • Instead of handling only IPTC/XMP, you have full freedom in cavok and can use virtually all metadata schemes and give any field the desired form: Checkbox, text field, selection box, multiple choice, date field, hierarchical selection box. You master the embedding of metadata in files or the creation of accompanying files (sidecars) with cavok as well as the linking of fields in a number of metadata schemes however you like.  

  • You can store controlled vocabulary, also in the form of hierarchical categories, taxonomies, a thesaurus and more. Here, too, cavok’s integration capability pays off: cavok can obtain such controlled vocabulary from a completely different system, such as an ERP or shop system.

  • To help you find the data you want more easily, you can depict metadata values as symbols on the screen. Examples: You can mark photos whose license has expired with a stop sign; layouts that have not yet been approved get a question mark – anything is possible.

  • Metadata can also start workflows; we call this function "metadata trigger": If a certain value of a field is changed, a function automatically runs. Example: You click on the “release” button, and the file is immediately distributed in three versions to different systems, a copy is produced and an email to a colleague is triggered. Here, too, anything is possible.

  • All areas (user interface, categories, metadata label and content, both frontend and backend) are multilingual.

  • We use the W3C standard SOAP for everything: For the cavok user interface as well as for interfaces to other systems. You can use all cavok functions via SOAP, all SOAP commands are precisely documented. We and our partners carry out many integrations on this basis: Connecting CMS and editorial systems, online shops, ERP and PIM systems and many others.

  • If you have a scripting language on the operating system of your choice, you can also use it to extend the functionality of cavok, such as creating complex workflows, using or processing other file formats, communicating with third-party systems and much more. Perl, Bash, Python, Ruby, Applescript – the choice is yours.